Temp Document Scanning Clerk

• Prepare physical files for digitization, including sorting, organizing, and removing staples or bindings.
• Operate scanning equipment and software to create high-quality digital copies of documents.
• Manage scanning of both standard and non-standard materials such as brochures, invitations, and specialty papers.
• Review scanned files for completeness and clarity, re-scanning as necessary.

• Establish and maintain logical file naming conventions and folder structures to ensure efficient retrieval.
• Verify the accuracy of file metadata and ensure proper upload and storage within designated systems.
• Maintain consistent digital organization across all scanned documents and folders.
• Sort and appropriately dispose of physical documents after scanning, including recycling non-confidential materials and placing confidential items in shredder boxes for secure destruction.

• Handle confidential and sensitive materials with discretion, adhering to SAM’s data and records retention policies.
• Maintain the integrity and security of all documents throughout the scanning and filing process.
• Coordinate with the project lead or department staff regarding special handling instructions.

• Assist with maintaining and organizing physical file cabinets as needed.
• Provide status updates and communicate issues or discrepancies to the supervisor.
• Perform other duties as assigned.

• High school diploma or equivalent.
• Demonstrated attention to detail and accuracy in data entry or recordkeeping tasks.
• Basic computer literacy, including comfort with file organization and digital storage.
• Ability to handle confidential information responsibly.
• Strong organizational and time management skills.
• Ability to work independently and meet project deadlines.
• Ability to lift and move boxes or files up to 25 lbs.

• Previous experience with document scanning or digital archiving.
• Familiarity with office filing systems, scanners, or imaging software.
• Experience working in an office, administrative, or museum environment.

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Celebrating difference. At Seattle Art Museum, our members, visitors, and local community come from all walks of life, and so do our employees, volunteers, and interns. The plurality of our identities and experiences strengthens our mission: connecting art to life. Our mission and vision call us to be responsive to a multitude of cultural contexts and lived experiences, and as such, our Strategic Plan directly addresses the role art plays in empowering and elevating social justice movements, and promoting structural change to further equity in our society. SAM is particularly dedicated to racial equity in the workplace, because we know that people of color are the most impacted when it comes to both historical and present inequities. We know that equity is not a single fixed destination, it’s ongoing reckoning. As SAM continually strives to be a more inclusive and equitable workplace, we are particularly interested in engaging with those who have been historically underrepresented in the museum field. We are dedicated to building a diverse workplace, and a sense of belonging for each and every employee, because we know our organization is at its best when we celebrate difference.

SAM is an equal opportunity employer. We are an equal opportunity employer, and consider qualified applicants for employment without regard to race, color, creed, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, sensory, physical, or mental disability, genetic information, military or veteran status, gender identity or expression, sexual orientation, citizenship or immigration status, or other applicable legally protected characteristic. If you need assistance applying for a role due to a disability or additional need, please let us know at hr@seattleartmuseum.org. The Seattle Art Museum will consider reasonable accommodations for all employees with disabilities to perform the essential functions/duties of the role. If you need an accommodation during the application or interview process, please contact hr@seattleartmuseum.org. For candidates, we ask that, if possible, you wait until you're invited to a screen, online technical assessment or interview before requesting an accommodation.

We encourage you to apply. We are dedicated to building a diverse workplace, and a sense of belonging for each and every employee, because we know our organization is at its best when we include, celebrate and embrace difference. We encourage you to submit an application, even if your experience doesn’t feel like a 100% match with the position. We know applying for a job can be intimidating, and research tells us that womxn and folks of color are less likely to apply if they don't see themselves meeting or exceeding every single qualification listed. We encourage you to apply, even if you feel unsure about whether you meet every requirement in this job post. You could very well be a great fit for this role or others.

Requirements for employment. In order to be employed by the Seattle Art Museum, you must reside in the state of Washington. Employment at SAM is contingent upon successful clearing and maintenance of clearance in both a federal and state criminal background check.

Want to learn more? If you haven't already, check out our Careers page for more on working at SAM.

Though we'd love to be able to reply to every question that crosses our desk, due to the high volume of applications we receive, our HR team is unfortunately unable to offer a response to inquiries requesting search status updates, inquiries about hiring timeline, or requests to be put in touch with directly with the Hiring Team. If your experiences and capabilities are well suited to an open role, our Recruiter or the Hiring Manager will reach out directly to schedule an interview. Thanks for your understanding!