Facilities Project Manager, Full Time

OVERVIEW: The Facilities Project Manager directs and coordinates the activities of contractors and professional service companies engaged in construction, repair, maintenance, or remodeling activities across all sites.

FLSA STATUS: Non-exempt  

COMPENSATION: $34.05 - $35.75 / hour

REPORTS TO: Director of Facilities

BENEFITS: Full time SAM employees are eligible to enroll in medical, dental, vision, and basic life insurance/LTD/AD&D. Employees are also eligible to enroll in our company’s 403b retirement plan, for which SAM offers a guaranteed 3% employer contribution. Employees will also receive 10 days of sick leave and 10 days of vacation leave every year, 12 paid holidays and 1 floating holiday throughout the calendar year. Additional benefits include subsidized transportation (ORCA card), free access to a fitness facility, and both a SAM museum membership and an AAM Tier III membership.

ESSENTIAL FUNCTIONS: 

Operating & Capital Projects – 60%

1. Define project requirements, scope, and goals
2. Determine resources needed to reach project objectives
3. Identify project risks and develop mitigation plans
4. Oversee all aspects of the project, scope, schedule, budget, safety, and quality of work
5. Track and creatively resolve challenges related to the project
6. Maintain all project documentation including budget, schedule, and close out documentation
7. Coordinate project-related warranty work
8. Track project budget and reconcile expenditures
9. Develop and execute project communication plans
10. Work with a variety of stakeholders to track project deliverables
11. Lead, mentor, and appropriately delegate responsibility to Facilities Project Coordinator
12. Participate in vendor and contractor RFP’s & selection process
13. Work in collaboration with Legal to establish contracts, write addendums, and execute contract performance reviews
14. Schedule meetings with contractors and stakeholders
15. Obtain vendor/contractor proposals and submit for Legal review
16. Coordinate delivery and review of PPRA (Pre-Project Risk Assessment)
17. Enter requisitions for required purchases on project budgets
18. Maintain Facilities Project lists for Engineering
19. Produce custom reports as required
20. Participate in and support the capital budgeting process
21. Work with colleagues to make effective business decisions to achieve target goals, tailor messaging, and maximize efficacy
22. Ensure the highest quality finished projects and cross-functional collaboration
23. Coordinate with the Russel Investment Center on shared, overlapped, and impactful facilities matters and testing

Administrative – 40%

1. Participate in writing and reviewing grant submissions, maintaining the required parameters of approved funds
2. Obtain contractor proposals on behalf of other SAM departments as needed
3. Oversee Facilities department accounts payables, including daily and capital project invoicing, and monthly credit card reconciliation
4. Participate in annual operating and capital budget processes, including five-year projections
5. Coordinate major building repairs, preventative maintenance program and required building systems testing for the Engineering Team
6. Support energy compliance initiatives (CBPS, SBTU, etc.)
7. Collaboration with internal and external stakeholders towards the successful completion of projects and delivery of day-to-day needs
8. Serve as a key member of the Safety Committee, supporting the Chair of the Committee
9. Execute initiatives to create and promote safer workplace safety environment for staff

1. 2+ years of Project Management experience
2. BA/BS in related field or additional work experience
3. Experience with change management processes
4. Excellent interpersonal, written and oral communication skills; ability to communicate effectively and project a professional image when giving and taking information in writing, in person, and over the phone
5. Must possess the skills to translate standards, operational concepts, and results to staff
6. Ability to read, analyze and interpret general business documents, contracts, technical procedures and regulations
7. Capacity to work simultaneously manage several projects and be receptive to changing priorities
8. Ability to work with close attention to detail
9. Ability to build positive working relationships within as well as outside of organization
10. Demonstrated ability to establish and maintain effective relationships with colleagues, executives, and management
11. Represent the Museum with a high level of integrity and professionalism
12. Successfully assess priorities and work well with deadlines and exceptional time management
13. Strong decision-making thought processes with problem solving and analytical skills
14. Exercise discretion in maintaining confidentiality of sensitive information
15. Exceptional written and verbal communication and interpersonal skills, ability to communicate and interact and to work effectively with a wide range of constituencies in a diverse community
16. Collaborative and collegial management style
17. Proficiency in Microsoft Office Suite, Zoom, Asana, Slack and internet-based research
18. Adherence to museum policies and support management decisions in a positive, professional manner

WORKING CONDITIONS: Work areas are primarily inside, in a climate-controlled environment with light background noise. Work is occasionally performed at outdoor sites, and across SAM's 3 locations.

PHYSICAL ACTIVITIES REQUIRED FOR ESSENTIAL FUNCTIONS:

Stationary Work: Approximately 75% of time is spent stationary while working at a desk. Balance of time (approximately 25%) is spent moving around the work area. Occasional extended periods of standing may be required when assisting at Museum events.

Communication: Clear and effective verbal and written communication in English with volunteers, donors, members, the public, and co-workers is necessary.

Vision: Corrected vision close to 20/20 is necessary to effectively use the computer screens.

Moving: The ability to move up to 25 pounds on occasion is necessary for moving files, equipment, and supplies. Must be able to regularly position self to access files.

Office Work: Ability to effectively and regularly operate a computer, keyboard, and other office productivity machinery, such as copy machines and printers, and ability to inspect, prepare and use paperwork, files, equipment, and supplies is necessary.

Seattle Art Museum (SAM) is committed to ensuring that all employees and volunteers enjoy a respectful, inclusive, and welcoming workplace. SAM is proud to be an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, age, disability, honorably discharged veteran or military status, retaliation or the use of a trained dog guide or service animal by a person with a disability. The Seattle Art Museum will consider applicants who may need a reasonable accommodation to perform the essential functions/duties. Please contact the Human Resources Department at HR@seattleartmuseum.org for additional information or to request reasonable accommodations for the application or interview process.

SAM is dedicated to racial equity and strives for employees, volunteers, and interns who are passionate, qualified, and offer diverse perspectives. SAM prioritizes racial equity in the workplace because we know that people of color are the most impacted when it comes to inequities. We are particularly interested in engaging with historically under-represented groups in the museum field as we strive to be inclusive and equitable. SAM is responsive to cultural communities and experiences, and our strategic plan goals address the role art plays in empowering social justice and structural change to promote equity in our society.

We encourage you to submit an application, even if your experience doesn’t feel like a 100% match with the position. We know applying for a job can be intimidating, and research tells us that womxn and folks of color are less likely to apply if they don't see themselves meeting every single qualification. We encourage you to apply, even if you feel unsure about whether you meet every requirement in this job post. You could very well be a great fit for this role or others.

Though we'd love to be able to reply to every question that crosses our desk, due to the high volume of applications we receive, our HR team is unfortunately unable to offer a response to inquiries requesting search status updates, inquiries about hiring timeline, or requests to be put in touch with directly with the Hiring Team. If your experiences and capabilities are well suited to an open role, our Recruiter or the Hiring Manager will reach out directly to schedule an interview. Thanks for your understanding!