Special Event Manager and SAMS Liaison, Full Time
ROLE SUMMARY: SAM's Special Event Manager and SAMS Liaison coordinates events and projects, and serves as the liaison to the Seattle Art Museum Supporters (SAMS).
FLSA STATUS: Exempt
REPORTS TO: Director of Special Events
COMPENSATION: $65,000 - $82,000
WORK SCHEDULE: This role is typically scheduled to work business hours Monday - Friday. However, the needs of this role requires a willingness to work a flexible schedule in support of the department or organization as directed by your supervisor.
BENEFITS: Full Time SAM Staff are eligible to enroll in medical (through Kaiser), dental (through Delta Dental of WA), vision (through Vision Service Pan), and basic life insurance/LTD/AD&D (through LifeMap), as well as a Flexible Spending Account (through Navia Benefit Solutions). FT Staff also have the option to elect Short Term Disability or Supplemental Dental Insurance (through Aflac). FT Staff can participate in SAM’s 403b retirement plan, and begin receiving a guaranteed 3% employer contribution following 1 year & 1,000 hours worked. FT Staff have access to paid time off for vacation, sick leave, bereavement leave, and jury duty per accrual and pro-rated schedules. SAM observes 12 holidays each year, and offers FT Staff 1 paid floating holiday of their choice. FT Staff can opt into a 50% subsidized unlimited Orca card. FT Staff also receive a Patron level membership to SAM, and a Tier III membership to the American Alliance of Museums, as well as access to an onsite fitness facility, SAM’s museum library, a no-cost Employee Assistance Program resource, a 20% discount at the SAM Museum Shop and a 15% discount at SAM’s MARKET cafe, and 8 Home Free Guarantee cab rides home per year.
KEY RESPONSIBILITIES:
Events - 55%
- Partner to establish short- and long-term goals and strategies to produce events and projects
- Schedule, coordinate, and support benefit and stewardship events as directed
- Assist in developing timelines, agendas, budgets, and event logistics for all assigned events
- Manage all event-related database duties for special events
- Work with Board and volunteer committees and museum staff, to conceptualize, develop, and manage events
- Coordinate and monitor event attendance, including reservations, acknowledgement letters, and seating
- Support SAM’s travel program as directed
- Attend and support all assigned events
- Research and coordinate vendors, professional services, and logistics for events as assigned
- Support board meetings and annual board retreat dinner logistics
- Create agendas and materials for event committee meetings
- Assist with management of department events calendar
- Advance and on-site coordination of SAM event volunteers
- Manage event marketing initiatives and guest communications
- Manage event expense budget and tracking
SAMS - 40%
- Manage the SAMS volunteer committee and act as their primary liaison with the museum
- Represent the museum and attend off-site SAMS Executive Committee and General Membership monthly meetings
- In coordination with the SAMS Committee, coordinate the SAMS annual fundraising and programming events, including the Fall Fundraiser, Annual Luncheon, Holiday Luncheon, and Spring Fundraiser
- Keep the SAMS Committee updated on SAM programs, exhibitions, and events
- Facilitate SAMS cross-functional needs
- Steward individual SAMS members to deepen engagement
- Contribute to an institutional focus of delivering exceptional, welcoming, and inclusive customer service—creating positive, meaningful experiences for all visitors, every time
- Participate in institutional learning opportunities to grow our collective understanding and integration of antiracism, cultural competency, and equity values into SAM’s work
WE'RE LOOKING FOR:
Required Qualifications
- Bachelor’s degree in liberal arts, marketing, arts, business administration, or equivalent combination of education and experience
- 4 years’ experience as in event planning and execution in a non-profit fundraising environment
- Experience providing work direction to volunteers and staff
- Knowledge of events best practices, and the ability to deliver superior events
- Proven success in building strong and lasting relationships
- Knowledge of project budgeting development and monitoring
- Demonstrated ability to establish and maintain effective relationships with Board members, donors, executives, management, employees, and supporters
- Proactive, strategic, and professional verbal and written communication, with an ability to tailor communications according to audience
- Ability to motivate teams and simultaneously manage several projects
- Successfully assess priorities and work well with deadlines, exceptional time management, problem solving, and analytical skills
- Exercise discretion in maintaining confidentiality of sensitive information
- Proficiency in Microsoft Office Suite, Zoom, Asana, Slack and internet-based research
- Ability to learn the museum’s event software and CRM software tools
- Ability to pass and maintain security background check clearance
Preferred Qualifications
- Knowledge of the local events community
- Proficiency with Tessitura
- Proficiency with Momentus software
WORKING CONDITIONS:
Exposure: Work areas are primarily inside, in a climate-controlled environment with moderate background noise.
PHYSICAL ACTIVITIES REQUIRED FOR ESSENTIAL FUNCTIONS:
Stationary Work: Approximately 80% of time is spent stationary while working at a desk. Balance of time (approximately 20%) is spent moving around the work area. Occasional extended periods of standing may be required.
Communication: Clear and effective verbal and written communication in English with trustees, the public, and co-workers is necessary.
Vision: Ability to effectively use a computer screen and interpret printed materials, memos and other appropriate paperwork.
Office Work: Ability to effectively and regularly operate a computer, keyboard, telephone, and other office productivity machinery, such as copy machines and printers, and ability to inspect, prepare and use paperwork, files, equipment, and supplies is necessary.
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Celebrating difference. At Seattle Art Museum, our members, visitors, and local community come from all walks of life, and so do our employees, volunteers, and interns. The plurality of our identities and experiences strengthens our mission: connecting art to life. Our mission and vision call us to be responsive to a multitude of cultural contexts and lived experiences, and as such, our Strategic Plan directly addresses the role art plays in empowering and elevating social justice movements, and promoting structural change to further equity in our society. SAM is particularly dedicated to racial equity in the workplace, because we know that people of color are the most impacted when it comes to both historical and present inequities. We know that equity is not a single fixed destination, it’s ongoing reckoning. As SAM continually strives to be a more inclusive and equitable workplace, we are particularly interested in engaging with those who have been historically underrepresented in the museum field. We are dedicated to building a diverse workplace, and a sense of belonging for each and every employee, because we know our organization is at its best when we celebrate difference.
SAM is an equal opportunity employer. We are an equal opportunity employer, and consider qualified applicants for employment without regard to race, color, creed, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, sensory, physical, or mental disability, genetic information, military or veteran status, gender identity or expression, sexual orientation, citizenship or immigration status, or other applicable legally protected characteristic. If you need assistance applying for a role due to a disability or additional need, please let us know at hr@seattleartmuseum.org. The Seattle Art Museum will consider reasonable accommodations for all employees with disabilities to perform the essential functions/duties of the role. If you need an accommodation during the application or interview process, please contact hr@seattleartmuseum.org. For candidates, we ask that, if possible, you wait until you're invited to a screen, online technical assessment or interview before requesting an accommodation.
We encourage you to apply. We are dedicated to building a diverse workplace, and a sense of belonging for each and every employee, because we know our organization is at its best when we include, celebrate and embrace difference. We encourage you to submit an application, even if your experience doesn’t feel like a 100% match with the position. We know applying for a job can be intimidating, and research tells us that womxn and folks of color are less likely to apply if they don't see themselves meeting or exceeding every single qualification listed. We encourage you to apply, even if you feel unsure about whether you meet every requirement in this job post. You could very well be a great fit for this role or others.
Requirements for employment. In order to be employed by the Seattle Art Museum, you must reside in the state of Washington. Employment at SAM is contingent upon successful clearing and maintenance of clearance in both a federal and state criminal background check.
Want to learn more? If you haven't already, check out our Careers page for more on working at SAM.
Though we'd love to be able to reply to every question that crosses our desk, due to the high volume of applications we receive, our HR team is unfortunately unable to offer a response to inquiries requesting search status updates, inquiries about hiring timeline, or requests to be put in touch with directly with the Hiring Team. If your experiences and capabilities are well suited to an open role, our Recruiter or the Hiring Manager will reach out directly to schedule an interview. Thanks for your understanding!