Assistant Registrar Rights & Reproductions

Full Time
Museum Services

OVERVIEW:           Oversee the efficient management and productivity of Image Rights and Reproductions.

SAM is dedicated to racial equity and strives for employees, volunteers, and interns who are passionate, qualified, and offer diverse perspectives. SAM prioritizes racial equity in the workplace because we know that people of color are the most impacted when it comes to inequities. We are particularly interested in engaging with historically under-represented groups in the museum field as we strive to be inclusive and equitable. SAM is responsive to cultural communities and experiences, and our strategic plan goals address the role art plays in empowering social justice and structural change to promote equity in our society.

FLSA STATUS:       Non-Exempt        

REPORTS TO:        Director of Museum Services

COMPENSATION: $27 hourly pay

BENEFITS:  Full time employees are covered by medical, dental, vision, basic life insurance/LTD/AD&D. Employees are able to enroll in our company’s 403b plan. Employees will also receive ten days of sick leave and ten days of vacation leave every year, twelve paid holidays and one floating holiday throughout the calendar year. Additional benefits include subsidized transportation (ORCA business passport) and museum membership. 

  1. Oversee Rights and Reproductions on behalf of SAM and ensure that policies and procedures reflect the museum’s mission and interests, including mitigating SAM’s exposure for possible copyright infringement for images provided.
  2. Receive and process requests for SAM images from clients both internally and externally. Acquire curatorial approval, as needed for external requests; prepare Rights and Reproductions Agreements; invoice clients and monitor payments; prepare and send imagery.
  3. Develop and maintain SAM photo archive for SAM-owned objects and gallery installations, including care of physical image resources as well as digital media.
  4. Create and maintain collection copyright ownership status and license agreements information in TMS and files.  In conjunction with SAM legal counsel, advise staff on museum’s responsibilities regarding copyrighted materials.
  5. Seek to expand SAM revenue stream through third-party licensees, including the revision of fee structures to meet industry standards. 
  6. Respond to inquiries from any third-party licensees for approval to distribute images.  Maintain and expand existing licensing agreements.
  7. Respond to outside requests to photograph in the galleries. Grant permission using appropriate policies and agreements. In collaboration with Curatorial, determine when new object or gallery installation photography is needed and schedule with the Museum Photographer.
  8. Coordinate and process all photographic services with outside vendors, including appropriate billing and oversight of accounts payable and receivable.
  9. Assist SAM staff in researching, locating, and selecting suitable images of SAM collection for special projects.
  10. Supervise volunteers and interns, as needed.
  11. Perform other duties as assigned. 

  1. Bachelor of Arts degree in Art History or related field.
  2. 3+ years of relevant work experience include substantial administrative experience. Familiarity with art, art history and photographic terminology.
  3. Knowledge of U.S. copyright law. 
  4. Knowledge of photography and photographic processes, including color correction, color density, and digital image file types.
  5. Knowledge of archival procedures and handling of photography.
  6. Demonstrated proficiency and accuracy in using MS Office products, including Word, Excel, Outlook, and SharePoint. Knowledge of databases and budget systems, including basic accounting skills.  Knowledge of Adobe Photoshop and Acrobat, FileMaker Pro, and TMS is preferred.
  7. Strong organizational and management skills; ability to work effectively with personnel from many disciplines; experience handling multiple competing priorities, and timely, effective decision-making.
  8. Ability to assess priorities and work well under pressure; excellent time management, problem solving, and analytical skills.  Ability to take initiative and work independently.
  9. Demonstrated ability to establish and maintain effective relationships with management, employees, and the public. Ability to supervise volunteers and interns.
  10. Ability to work with close attention to detail and to maintain confidentiality.
  11. Ability to adhere to Museum policies and support management decisions in a positive, professional manner.

Work areas are inside, in a climate-controlled environment with light background noise.  Work is occasionally performed at other indoor and outdoor event sites.  Work may require occasional long periods of sustained standing during Museum events.

Sitting/Standing/Walking:  Approximately 50% of time is spent working at a desk.  Balance of time (approximately 50%) is spent moving around work areas.
Speaking/Hearing:  Clear diction and acute hearing are necessary for effective communication with donors, members, the public, and co-workers.
Lifting/Carrying/Pushing/Pulling:  The ability to lift and carry up to twenty pounds is necessary for moving material and equipment for events.
Vision:  Corrected vision close to 20/20 is necessary to effectively use the computer screens and interpret printed and photographic materials, memos and other appropriate paperwork.
Stooping/Kneeling:  The ability to stoop and kneel is necessary for accessing files.
Reaching/Handling:  Good manual dexterity is necessary for computer keyboard use and for retrieving and working with appropriate paperwork, equipment, and supplies.

Don’t check off every box listed above? Please apply anyway! Studies have shown that marginalized communities - such as women, LGBTQ+ and people of color - are less likely to apply to jobs unless they meet every single qualification. SAM is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging – so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to still consider submitting an application. You may be just the right candidate for this role or another one of our openings!

Centering equity, diversity, and inclusion as an organization, and as individuals, Seattle Art Museum (SAM) is committed to ensuring that all employees and volunteers enjoy a respectful, inclusive, and welcoming workplace. SAM is proud to be an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, age, disability, honorably discharged veteran or military status, or any other protected class. 

Please contact the Human Resources Department at (206) 654-3188 or [email protected] for additional information or to request reasonable accommodations for the application or interview process. Offers of employment are contingent upon successful completion of a criminal background check

TO APPLY:   Please visit  to submit SAM employment application, cover letter and resume.
Deadline: Until Filled

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